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Are you tired of being tied down to a single computer when working on your QuickBooks Desktop company file? Do you dream of the freedom to access your financial data from anywhere, at any time? Well, you’re in luck! Hosting your QuickBooks Desktop company file is the solution you’ve been searching for, and we’re here to guide you through the process with easy, step-by-step instructions.

Why Host Your QuickBooks Desktop Company File?

Before we dive into the nitty-gritty of hosting your company file, let’s take a moment to explore the benefits:

  1. Access from anywhere: With a hosted company file, you can work on your QuickBooks data from any device with an internet connection.
  2. Enhanced collaboration: Hosting allows multiple users to access the company file simultaneously, fostering seamless collaboration among your team.
  3. Improved security: Reputable hosting providers offer top-notch security measures to protect your sensitive financial data from cyber threats.
  4. Automatic backups: Most hosting services include automatic data backups, ensuring that your information is always safe and recoverable.
  5. Reduced IT costs: By hosting your company file, you can say goodbye to expensive hardware upgrades and maintenance costs.

Step 1: Choose a Hosting Provider

The first step in hosting your QuickBooks Desktop company file is selecting a reliable hosting provider. Some popular options include:

  • Right Networks
  • Swizznet
  • Insynq
  • gotomyerp

When choosing a provider, consider factors such as pricing, security measures, customer support, and user reviews. Take your time and do your research to find the best fit for your business needs.

Step 2: Sign Up for a Hosting Plan

Once you’ve selected a hosting provider, it’s time to sign up for a hosting plan. Most providers offer various plans to accommodate businesses of different sizes and budgets. Choose a plan that aligns with your company’s requirements and growth prospects.

During the sign-up process, you’ll be asked to provide some basic information about your business and create an account with the hosting provider.

Step 3: Upload Your QuickBooks Desktop Company File

After signing up for a hosting plan, you’ll need to upload your QuickBooks Desktop company file to the hosting provider’s servers. Here’s how:

  1. Open your QuickBooks Desktop application and ensure that your company file is closed.
  2. Locate your company file on your computer (usually in the “Documents” or “QuickBooks” folder).
  3. Log in to your hosting provider’s portal and navigate to the file upload section.
  4. Follow the provider’s instructions to upload your company file securely.

Step 4: Configure User Access

Now that your company file is hosted, it’s time to configure user access. Most hosting providers offer a user management interface where you can add, remove, and modify user permissions.

  1. Log in to your hosting provider’s portal and navigate to the user management section.
  2. Add users by providing their email addresses and assigning them appropriate roles (e.g., admin, accountant, or employee).
  3. Set up user permissions to control what actions each user can perform within the hosted QuickBooks environment.

Step 5: Access Your Hosted QuickBooks Desktop Company File

With your company file hosted and user access configured, you and your team can now access QuickBooks from anywhere with an internet connection. Simply follow these steps:

  1. Log in to your hosting provider’s portal.
  2. Click on the QuickBooks Desktop icon to launch the application.
  3. Enter your QuickBooks login credentials.
  4. Start working on your company file, just as you would on your local computer.

Step 6: Enjoy the Benefits of Hosted QuickBooks Desktop!

Congratulations! You’ve successfully hosted your QuickBooks Desktop company file. Now you can enjoy the numerous benefits of a hosted environment, such as remote access, enhanced collaboration, improved security, and reduced IT costs.


Hosting your QuickBooks Desktop company file may seem daunting at first, but with the right guidance and a reliable hosting provider, the process is surprisingly simple. By following the easy steps outlined in this article, you’ll be able to take your QuickBooks experience to the next level and enjoy the freedom and flexibility of a hosted environment.

Remember, QuickBooks is committed to providing the best user experience possible, and we’re here to support you every step of the way. So why wait? Start your hosting journey today and unleash the true potential of QuickBooks Desktop!

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