QB Tax Advisor Accounting

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QuickBooks Online is a game-changer for businesses of all sizes, offering a seamless and efficient way to manage financial tasks, including printing voucher checks. With its user-friendly interface and powerful features, QuickBooks Online simplifies the check printing process, saving you time and reducing the risk of errors. In this comprehensive guide, we’ll walk you through the step-by-step process of printing voucher checks in QuickBooks Online, ensuring that you can create professional-looking checks with ease.

Step 1: Set Up Your Printer for Seamless Check Printing

Before diving into the check printing process, it’s crucial to ensure that your printer is properly set up and ready to go. QuickBooks Online is compatible with a wide range of printers, so you can rest assured that your existing printer will likely work seamlessly with the software. To get started, connect your printer to your computer and double-check that you have the correct check stock loaded. This simple preparation will set you up for success and prevent any unnecessary delays or frustrations during the printing process.

Step 2: Navigate to the Write Checks Window with Ease

QuickBooks Online makes it incredibly easy to access the check printing feature. To begin, simply log in to your QuickBooks Online account using your secure credentials. Once you’re in, you’ll notice a convenient “+New” button located in the top right corner of the screen. Click on this button, and a drop-down menu will appear, presenting you with various options. From this menu, select “Check,” and voila! The Write Checks window will appear, ready for you to input all the necessary information to create your voucher check.

Step 3: Enter Check Details with Confidence

Now that you have the Write Checks window open, it’s time to enter the essential details for your voucher check. Start by selecting the bank account from which you want to issue the check. QuickBooks Online will display a list of your connected accounts, making it easy to choose the appropriate one. Next, enter the check date and check number. If you have automatic check numbering enabled, QuickBooks Online will populate the check number field for you, ensuring accurate and sequential numbering.

Moving on, it’s time to choose the payee for your voucher check. QuickBooks Online maintains a comprehensive list of your vendors, allowing you to quickly select the desired payee from the drop-down menu. If the payee is not already in your list, you can easily add a new vendor by clicking on the “Add new” option and entering their relevant information.

With the payee selected, proceed to enter the payment amount in the designated field. QuickBooks Online will automatically format the amount to ensure clarity and accuracy. To complete the check details, assign the appropriate expense account and provide a brief description of the payment purpose. This information will be reflected in your financial records, making it easy to track and reconcile your expenses later on.

Step 4: Customize Your Check for a Professional Touch (Optional)

QuickBooks Online goes beyond basic check printing by offering customization options to give your voucher checks a professional and branded look. If you want to add a personal touch to your checks, click on the “Customize” button located in the Write Checks window. This will open up a world of possibilities for personalizing your checks.

In the customization screen, you can select from a variety of check styles and layouts to find the one that best represents your business. Whether you prefer a classic and traditional look or a more modern and sleek design, QuickBooks Online has you covered. You can also add your company logo or any other branding elements to the check, reinforcing your professional image and making your checks instantly recognizable.

Once you’ve made your customization choices, be sure to preview the changes to ensure everything looks exactly as you envisioned. If you’re satisfied with the appearance of your voucher check, click “OK” to save your customizations and return to the Write Checks window.

Step 5: Print the Voucher Check with Confidence

With all the check details entered and customizations applied, it’s time for the exciting part—printing your voucher check! Before hitting the print button, take a moment to double-check all the information on the check for accuracy. Review the payee name, payment amount, date, and any other relevant details to ensure everything is correct. This final review will give you peace of mind and prevent any costly errors.

When you’re ready to print, click on the “Print” button located at the bottom of the Write Checks window. QuickBooks Online will display a print dialog box, allowing you to choose your printer and adjust any necessary settings. Make sure your printer is selected and that the check stock is properly loaded. If everything looks good, click “Print” to send the voucher check to your printer. Watch as your professional-looking check emerges, ready to be signed and delivered to the payee.

Step 6: Record the Transaction Effortlessly

One of the remarkable features of QuickBooks Online is its ability to automatically record transactions, saving you time and effort. As soon as you print your voucher check, QuickBooks Online will seamlessly record the transaction in your register. This means you don’t have to manually enter the payment details into your financial records, reducing the risk of errors and ensuring accurate bookkeeping.

To view and manage all your printed checks, simply navigate to the “Transactions” tab in QuickBooks Online and select “Checks.” Here, you’ll find a comprehensive list of all the checks you’ve issued, along with their corresponding details. This centralized location makes it easy to track payments, reconcile accounts, and maintain a clear overview of your financial transactions.

Benefits of Printing Voucher Checks in QuickBooks Online

Printing voucher checks in QuickBooks Online offers a multitude of benefits that can transform the way you manage your business finances. One of the most significant advantages is the time savings it provides. By eliminating the need for manual check writing, QuickBooks Online streamlines the process, allowing you to generate checks quickly and efficiently. This means you can focus on other important aspects of your business, knowing that your check printing tasks are handled with ease.

Moreover, QuickBooks Online ensures a high level of accuracy in your financial records. By integrating check printing with your accounting software, you minimize the risk of errors that can occur with manual data entry. QuickBooks Online automatically records the transaction details, ensuring that your financial statements and reports are up to date and accurate. This accuracy is crucial for making informed business decisions and maintaining the trust of your stakeholders.

In addition to accuracy, printing voucher checks in QuickBooks Online enhances the professional image of your business. With the ability to customize your checks with your company logo and branding elements, you can create a cohesive and polished look that reflects your business’s identity. This professional appearance can leave a positive impression on your vendors and clients, reinforcing your credibility and reputation in the industry.

Another significant benefit of printing voucher checks in QuickBooks Online is the ease of tracking and reconciliation. The software keeps a detailed history of all your printed checks, making it simple to track payments and reconcile accounts. You can quickly search for specific checks, view their status, and generate reports to analyze your spending patterns. This comprehensive tracking capability saves you time and effort in managing your financial records and ensures that your books are always balanced.


Printing voucher checks in QuickBooks Online is a powerful and user-friendly solution that revolutionizes the way businesses handle their check printing needs. By following the simple steps outlined in this guide, you can create professional-looking checks, maintain accurate financial records, and streamline your payment processes. QuickBooks Online’s intuitive interface, customization options, and automatic transaction recording make check printing a breeze, saving you valuable time and reducing the risk of errors.

Embracing the convenience and efficiency of printing voucher checks in QuickBooks Online can have a profound impact on your business operations. It not only simplifies your financial tasks but also enhances your professional image and improves the accuracy of your financial statements. With QuickBooks Online by your side, you can confidently manage your check printing needs and focus on growing your business.

So, why wait? Start printing voucher checks in QuickBooks Online today and experience the numerous benefits it brings to your business. Say goodbye to manual check writing and embrace the power of streamlined, accurate, and professional check printing with QuickBooks Online. Your business will thank you for it!

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