How to Set Up Multi-User Remote Access in QBS Enterprise

As your business grows, you need ways to securely collaborate across multiple users and locations in your QuickBooks Enterprise account. Configuring multi-user remote access allows your team to work in Enterprise simultaneously from any device and location.

In this guide, we’ll walk through how to enable remote multi-user access to Enterprise and best practices to ensure secure collaboration. With some simple configuration, you can unlock enterprise-wide teamwork in your QB company file. Let’s get started!

Key Benefits of Multi-User Access

Here are some of the main benefits of providing remote multi-user access:

• Work from anywhere – Users can access Enterprise from any device with an internet connection. No need to be in the office.
• Collaborate in real time – Multiple users can work simultaneously in Enterprise to collaborate on tasks.
• Segment work – Limit user access to only certain areas to maintain separation of duties.
• Cloud convenience – Store your Enterprise company file in the cloud for anytime access.
• Scalability – Add new users seamlessly as your team grows.
• Assigned permissions – Granularly control each user’s access to specific tasks and data.
• Built-in audit log – Review access history and changes made to your company file.

With multi-user access set up properly, your team gains flexibility to securely work and collaborate within Enterprise.

Understanding the Technology Options

QuickBooks Enterprise offers a few different technology options for enabling remote multi-user access:

• Host on your server – Install Enterprise on a local server with Remote Desktop enabled for remote access.
• QB hosting – QuickBooks can host your company file on their secure cloud servers.
• Virtual private network (VPN) – Use a hosted VPN to emulate a local network for remote connections.
• Citrix ShareFile – QuickBooks integrated technology for managing hosted company files.
• Terminal/Remote Desktop – Use remote access software like TeamViewer to access a hosted desktop.

Each approach has pros and cons. Working with a QuickBooks advisor can help determine the ideal fit.

Best Practices for Secure Remote Access

When enabling remote multi-user access, be sure to follow security best practices:

• Strong passwords – Enforce complex passwords that are routinely changed. Consider enforcing multi-factor authentication.
• User permissions – Only grant the minimum access each user needs to do their job. Limit sensitive areas.
• VPN usage – Route connections through an encrypted VPN for added security.
• Data backups – Schedule regular backups of your Enterprise company file.
• Audit log reviews – Periodically review the user access and change logs for suspicious activity.
• SSL connections – Only allow SSL-secured connections to Enterprise company files.

By encouraging security best practices, you can comfortably provide broader system access knowing your data is safe.

Configuring QuickBooks Remote Access

Now let’s walk through the steps to set up multi-user access in Enterprise:

1. Select “Multi-user mode” during Advanced Setup while creating your company file.
2. Specify users and assign security roles with specific permissions.
3. Choose a hosting method like QB cloud, ShareFile, or a VPN.
4. Ensure all connections use SSL and enforce multifactor authentication.
5. Educate users on access best practices like password policies and security.
6. Review the user activity log regularly to monitor access.

Follow those tips and you’ll have a secure environment for remote multi-user access up and running quickly!

Collaborate Seamlessly with Multi-User Access

With QuickBooks Enterprise’s stellar tools for enabling remote multi-user access, you can unlock efficient collaboration across your entire organization. Employees gain flexibility to work from anywhere while you maintain control over data security.

Configure multi-user access to take your business collaboration to the next level!